Where does your time go?

This is a reading note for Jack Bauer’s Promotion.

Jack Bauer Go! Is a book about time management. Highly recommended reading.

Time management is really your life management. Different attitudes towards time will lead to a completely different life. And time is fair to everyone!

Some people are very “busy”, but why nothing.

The answer is:

Too “blind” :

Always forced to do something.
They don’t have their own career plans and life goals.
Inability to balance work and life.
Not forming good habits.

Mind maps for the whole book:

Where did the time go?

Are you really busy?

Self-managed people solve 80% of their problems by being busy 20% of the time.

Time the black hole

Test experiment:

Write down what percentage of your day you consider to be “focused work,” “pointless waste of time,” or “real rest.”

Every hour for five working days, record what state you are in. It starts at 8:00 and ends at 21:00

On Saturday morning, tally up the ratio of three states for the last 70 hours.

Things that are connected with meaningless little things that are constantly killing time: shopping at the supermarket, always hanging out to see things; Say you watch TV for an hour, only to find a new show on when you finish, and then keep watching. Open QQ to see what the news, the results found that friends online, chat…

Time black holes attract our attention with a lot of interconnected information, making the wasted time swell unknowingly. What started out as just going to the supermarket, watching TV and looking for information ended up spending a lot of time.

Time black holes arise mainly because the brain likes to do simpler things. Lack of initiative and unwillingness to step out of your comfort zone are the root causes of time black holes.

Record analysis time logs

Test experiment: Keep a time log

Keep track of your day

Every hour, write down what you plan to do for the next hour

Record the results after an hour

Insist on a day

Doing things with expectations and then pursuing the desired results is active time. The passive task is passive time. Time black holes consume mainly passive time, but also the efficiency of active time.

Tips for avoiding time black holes

Close QQ, MSN and wechat; Turn off email alerts; Make a to-do list; Isolate yourself as much as possible; First things first; Keep your desk clean; Pour a glass of water; Take a break when you lose concentration.

Use a time log to find your best hours.

Benefits of time logging:

Remind you to cherish time
Analyze your time input and output
Find your most productive hours

Do the most important things at the most important times. So what is the most important thing??

Find your values

In fact, our values always exist, but we often do not sum up, to find it.

Every time we do something, we judge whether it is more important to us based on our values. When two things are put in front of us to deal with, we compare our priorities according to our own values. Management? A sense of accomplishment? Communication? Technology growth? Money? Which do you prioritize when it’s in front of you?

Use the career values Self-test to find out what values are most important to you.

The so-called congenial smell is that we unconsciously find people who share similar values with us.

No pressure working technique

Four quadrant rule

Inventory classification

The four-quadrant rule is to categorize things in order of importance and urgency.

[four quadrant rule] (share.mubu.com/doc/4eVsFTx…

Transformation Task list

Prioritize: Label all tasks as “important” or “unimportant” based on professional values.

“Urgent” again: Mark all tasks as “urgent” or “not urgent” by their due dates

Prioritize tasks as high, medium, or low as you wish

And then we put it in the quadrants.

Once the list has been reworked, we need to process things according to their importance and urgency

Principles of management of

Quadrant 1: Do it immediately. Minefields can also be a source of stress in life. As little as possible

Quadrant 2: Do it with a plan! If you don’t, it becomes urgent and important. A major investment of time, breaking down tasks and making timelines.

Quadrant three: Give it to someone else. A source of busyness and blindness

Quadrant 4: Try not to do it.

Many people often focus on the first and third quadrants. The way out of quadrant one is to focus on quadrant two. Those outside the third quadrant need the monkey rule.

Laws of the monkey

All of our work is treated like monkeys

For a case

Colleague: I have a problem. Can I talk to you? (Colleague with monkey)

Me: Sure ()

. (Listen to the description)…… (Monkey comes to you slowly)

Me: It’s really troublesome. I don’t have time to discuss it with you now. I’ll trust you carefully and talk about it later. (The monkey is completely on you).

From then on, colleagues would come and ask, “How are you doing with the problem we discussed?”

Although we should help with difficulties at the same time, we should avoid treating ourselves as a monkey’s shelter. You end up with so many other people’s problems that you have no time to take care of your own monkey.

Second quadrant work method

We should invest our energy in the second quadrant. First of all, we need to describe the objectives and decompose the tasks in the second quadrant.

Benefits of split and target description:

Force yourself to spend your energy in quadrant two
More specific goals, more planned, know what to do next.
Define task completion criteria. Once you reach the standard, you can take a load off your mind and reduce stress
It helps to control the progress, to know clearly whether the task has caused delays, and to adjust the schedule of subsequent tasks.

There are three killers of time management: insufficient information, procrastination, and unclear expected results

Time Management Form:

Wardrobe organizing method (GTD Method)

Wardrobe finishing method of the five processes: capture, clear meaning, organization, thought, action.

capture

Everything we need to do is recorded in the ** “collection bar” ** to ensure that no mission exists under the iceberg. It ensures that we don’t stress ourselves out by requiring our brain to memorize tasks.

Don’t interrupt what you’re doing. Put it on the taskbar.

The collection column is called miscellaneous and needs to be emptied every day!! .

The key to collecting is to put everything that catches our attention in the collection column, and achieve peace of mind while emptying our mind.

Collection tool usage rules:

The fewer capture tools the better. (Now basically only using the mobile version of TODO list)
5 seconds to enter the state. Inspiration is fleeting.
Empty these tools regularly. Get rid of anything inside that you don’t need, finish, or assign to someone else.

Regular collection, certainly a lot of tasks, so what do you do with all this clutter?

Clear meaning

Here we take a specific collection column as an example to explain:

After you’ve done something important, like mid-afternoon, focus on your collection column. The goal is to clear out the collection column and clarify the meaning of each chore. The first step is to identify what is actionable now and what is not actionable.

Principles for handling the collection column:

Let’s start at the top. Everything is given an equal chance. Defining meaning is not about acting on it immediately, but “judging the substance of the matter and deciding on the next course of action.” You have to get to the bottom of the collection column as quickly as possible, and not avoid doing anything.
Deal with one thing at a time.
Never put it back in the collection.

Three types of “inactionable” tasks:

Garbage: No. It is best to filter it out automatically at capture time
Some time in the future: playing ball, etc.
Reference: see some of the statements and so on. File these kinds of things.

Six types of “actionable” missions:

2 minute Action: Do it now
Projects: Require multiple steps and coordination.
Mission: Consists of multiple actions. The difference with projects is that tasks need to be solved by yourself. Make a project plan, your own development plan, etc.
Action: Something that can be done directly. For example, communication on development issues. Do these things as soon as you can.
2. Something that can be assigned to someone else:
Things to do at a specific time: Put it in your calendar. Ask someone on Wednesday to submit a weekly report, submit a code, etc.

For 2-minute actions: If you can do it in 2 minutes, do it now. Because these are trivial things, if you open the collection column, record, manage, do, it may take more time. But two minutes won’t break your train of thought.

For example, when you call home and say the electricity is out, just turn on your cell phone and pay for it.

In fact, many people think that it is too easy to finish, so they procrastinate and procrastinate.

I only have one thing on my mind

Do one thing at a time. It was a one-time thing. Can have many advantages

Focus. When our brain focuses on one thing, it tries to search for information relevant to the current event, boosting our creativity
A sense of achievement. Seeing things done one by one and getting closer and closer to success gives me a greater sense of accomplishment
Get rid of stress. Pressure is self-inflicted.
Better results. When our minds focus on one thing, we are more focused, better able to solve problems and produce better results.

Now that we know there’s only one thing to hold in your head, which one?

What’s on your mind?

Your mind should only focus on the next move.

The next action is the next thing that can be done on a task.

Take, for example, the task above of making a project schedule.

This one can actually be split into four actions, but the next one is only one. That is to do a project structure analysis.

A lot of times we want to do this task, but we feel lost and confused, because we only know the project schedule, but we don’t know where to start. But by defining the action as “start project analysis, identify relationships,” you can immediately know what to do and take action.

When we are given a project or task, break it down into actions. Figure out your next move. And then execute.

Always ask yourself: What’s the next step?

Tips for your next move:

A verb. Action begins with a verb,Ensure feasibility.
The content is clear.Ambiguous descriptions lead to ambiguous behavior.
Describe the results: Before the mission begins,Describe the desired outcome as clearly as possible.
Set start times, cycles, and deadlines: Once you have set attributes, manage your time wisely.

The difference between action, task and project.

Action is something that can be done directly.
Missions are made up of multiple actions.
The difference between a project and a task is that the actions under a task are completed independently, while the tasks of a project are completed by multiple people.
The focus of the task is the thing itself, the focus of the project is coordination and communication with people.

Action:

Choose the best course of action.

organize

Re-store sorted clothes.

You need to classify the captured miscellaneous items. Divided into 4 categories:

Schedule: Things to be done at a specific time.
Future list: Future plans that may take a long time to execute.
To-do list: The main list for each day, at the top.
Project list: Large projects, complex, and sometimes need to be replenished.

There’s also a lot of thought to be given to our list:

Incubate chores: The “to-do list” tasks require constant pruning or incubation. If it’s not fun or the time is right, cross it off or move it to the action list
Inspired the
Hoisting height

Time for reflection:

Daily Review: What did you do today? What important things have been advanced? What’s the plan for tomorrow? Which ones are you satisfied with?

Weekly review:

Clear the collection bar
Review future lists, action lists, and project lists. What did you do last week? What do you need to do next week
Review your schedule: Adjust your schedule as appropriate. If Tuesday is a busy day, schedule more for Monday.
Evernote collection this week: May save useful or interesting content. Need to be reviewed in time
Annual Goals:

What to do when you have a problem

Pomodoro technique

Working steps:

Pick an action: one that has a clear goal and can be taken immediately.
Estimate how many tomatoes will be needed to complete the action, and then continue for tomato time
Rest for 5 minutes between each tomato clock.

When confronted with external or internal interruptions, ask yourself, do you need to do it now?

Need: Interrupt tomato time to process. Not needed: Place in the collection box and continue with the tomato clock.

We need to protect our own tomato clock and learn to control our own pace of work and life. Instead of just thinking about it.

To make the tomato Clock more interesting, we can give relaxation rewards after completing a project or solving a problem. (But no games)

Games are engaging and addictive. Mainly because of four big features

Goals: The goals of the game are clear. “Go to the dark forest and defeat Calicao of THE A kingdom. After you get the Moonstone, give it to the blacksmith in the castle. It will forge new weapons for you.” . Help you decide every clear goal in the game, hand in hand to upgrade your strategy. In real life, there are very few people who can help you, so you need to do it yourself, break down an ultimate goal into small goals that can be achieved with effort.
Rules: Rules in games are insurmountable, but in reality we make rules, break rules, and make rules… A lot of energy was expended. If you can establish one or two small habits, such as eliminating distractions and getting the most important thing done in the first hour of work, then make it your own rule and you’ll be less distracted.
Immediate feedback: Weapons, skills, unlocking levels and more are rewarded immediately after completing tasks, which gives us a sense of accomplishment and satisfaction. We should also build a feedback system in reality. Keep a success journal, give yourself a small reward, buy an MBP, etc.
Volunteer: Turn “want me to do it” into “I will do it.” All the things, tasks, not for the company to do, for others to do. It’s about gaining experience and creating opportunities for yourself.

Use game thinking to change work

Stand-alone game

Single main consideration is their own efficiency and delay.

Make the project’s tasks clear, quantifiable, and traceable
Set milestones, the boss of the game
Write down your reward for defeating the Boss and cash it in when you’re done. (Have a * ‘micro Dream’ * list ready)

LAN games

In LAN games, teams are less efficient, tasks are less transparent, and some people always feel they are doing more than others.

Every Monday, everyone writes down their “important tasks” for the week on a post-it note and posts it on the “Weekly Task Bar.” Color-coded priorities should be no more than five.
As you finish each item, move the post-it note to the “Done” column.

Internet games

What the Internet game solves is the urge that the environment brings to the person. It can be used to develop good habits. Store positive energy

(Personal goal: An early riser for reference)

Identify the habits you want to develop. Like “10,000 steps a day.”
Twitter joins the “10,000 steps a day” bandwagon and then joins it.
Post circles every day whenever you complete tasks and get encouragement from others. Also motivate yourself by achieving goals from others.

Put first things first

Time management, in fact, management is commitment, and the ability to fulfill commitments is the ability to manage time.

If a person passively accepts and solves trifles every day, then he will have bad thoughts:

Work boring
Even if it is not good, there is nothing to lose ambition for career, thus losing dreams for life

Most of the time, always can’t help but choose trivial things to do, because it has the following characteristics:

Simple and clear. Most of the little things are simple. Most of the important things are complicated. The brain likes to do simple things
Instant gratification. Little things take short time, great things long. You get instant gratification from doing little things. Most people prefer instant gratification
Unwilling to change. What I thought was a trivial task to be done quickly turned out to be a long time before all sorts of problems arose. “And he won’t change.

How to deal with, can make important things also have a few characteristics of trivia?

The secret

Keep it simple and clear: For the big things, start by breaking down specific actions so that each task is simple, clear and easy to execute.

Instant gratification: like writing a document. You can write a title outline first, then follow the outline to write the specific content.

Be resistant to change: Do the most important things at the same time. Find times when you can’t be interrupted.

Coping with emergencies

Emergencies are sometimes unavoidable.

In the face of an emergency, we should determine whether there is a conflict between the current situation and the one we are dealing with. If there is, we can ask for help. If there are urgent work problems, we can talk to the leader about the specific problems and ask colleagues for assistance.

Reduce emergencies by relying on systems, not feelings. Time logs, the four-quadrant rule, and closet organizing are all systems.

So the best is to set up your own system: coding system for coder, audit system, problem tracking system, more efficient meeting system, exercise system, knowledge management system and so on.

How to develop a good habit

The secret to habit building is less and slower, not more and faster. ** Most of the time, we try to go to bed early and wake up early, and we set ourselves goals that are difficult to achieve. The habit of keeping track of the drop box was a great success. Because early to bed and early to rise these are two habits, and every day to oneself, will cause a certain amount of pressure. And stress always creates a relaxed state of mind.

Habit Making trilogy:

Habits drive:

Forming habits, driving force > binding force. We should use the power I want, and increase our power from within.

Personal motivation for reading: Personal growth, reading books on time management, personal management, hoping to make my life more paced, able to control my life and work. My previous self always took work home and sometimes put a lot of pressure on myself. Through the study of this book, I gradually know how to manage my time.

Celebrate the little things:

Any success, we can celebrate. Create habits that reward yourself.

Consider creating your own reward list and rewarding yourself for achieving certain goals.

group

Habit building is not one person’s job. When we find like-minded people, we can encourage each other and push each other to improve ourselves.

Personal: I haven’t found a friend to study with yet. You can set up a reading circle and read together (next step, let the idea fall into place).

Self-discipline for what?

Self-discipline is freedom. When we are disciplined, we are the masters of ourselves, and when we fail, we are the slaves of our failure.

When we are free to control our own pace, we are more relaxed.

Let ideas fall to the ground

Everyone has their own dreams, their own ideas and goals. For example, I want to start a club, I want to join a technical salon, I want to create a reading circle, etc.

Laws of AMART

All the wonderful ideas that go through our heads. Good thoughts are like planes taking off. A good trip is when we land them.

Instead of letting an idea be an idea, try to make it a goal. Use SMART to clarify your goals.

The Smart Rules are five principles for setting goals.

S-specific: Your goal must be Specific, not vague. What book club do you want to start?

M-measurable: The measuability of goals. Is there a standard by which goals can be achieved? How do you start a reading circle

A-attainable: Attainable goal. Goals must be attainable or attainable with effort. You think you can do that

R-relevant: Goals must be Relevant to other goals. How accomplishing this goal will help you achieve your other goals. What is the purpose of the establishment?

T-time-based: Goals must have clear deadlines. A goal is only meaningful if it is achieved within a certain period of time. When are you going to finish this?

Organize your plan with a mind map

Once you have a clear goal, the key is to turn it into a plan. Many projects are projects that require the long-term involvement of multiple people. Use mind maps to break them down into different tasks.

Write down the factors to consider. The formation of the framework
Think outside the box for each factor
Do subtraction, notice what doesn’t work for what you need to do when you’re starting out, and what can be streamlined a little more.

After brainstorming, you can sort out the corresponding action list.

Use the Gantt chart to control your progress

Mind maps are used to diffuse and organize ideas. Gantt charts are used to evaluate overall progress, especially on projects with long time horizons.

Identify project milestones and tasks. Milestones, unlike tasks, are critical points, and often when critical points lag, the plan needs to be readjusted. It doesn’t matter if the task is ahead or behind in a short period of time.
Set milestones and deadlines for tasks. Planning the schedule is a test of project experience.
Who is in charge of each? Clear division of labor, some tasks can be assigned to others to work together. If you have more than one person in charge, you have to have someone in charge.

Balance your life with a nine-grid

Life’s dynamic balance is the most comfortable, the most basic is work-life balance.

Most of us wear several hats: worker, son, father, husband, myself, friend. We usually have goals and plans for our careers (career planning), but we rarely have goals for our families and our lives.

People actually have five major needs: spiritual, health, emotional, mental and financial.

You can write down your goals for different life needs. In between are your life goals, personal values, vision, mission, etc.

Enjoy your life by balancing your life. There will be no more boring days. The so-called boring, in fact, is more life demand imbalance caused by.

conclusion

To sum up, let ideas fall to the ground, through different tools, so that our ideas are constantly realized one by one, to achieve our goals in life, enrich life.

From a vague vision to specific goal setting to final action. There’s a whole set of tools that we should all be familiar with.

Create an efficient office space

In many cases, circumstances may be the source of one’s own success. A good environment, can let oneself develop good habits, a good habit and can cultivate their character. Good character can promote their own growth.

So organize an efficient, uncluttered office space. Organize your workspace according to habits.

Conclusion:

When a person is confused, in fact, their own pace of life out of the problem. Jack Bauer’s Promotion is actually a book about time management. Small strong from a small worker, through the use of different tools (or methods), slowly master the rhythm of life and work, its sorted out in perfect order.

Here I can mainly provide: wardrobe arrangement method + pomodoro method + life nine grid planning.

Life is not just about your job, it’s about your dreams, your life, your family, your interests, etc. We need to pursue, to achieve.

Don’t ask “where are we going?” ask “where do you want to go?” Your feet are the instruments of writing history.

This article is published by Kaiken!

Synchronous public number [open Ken]