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We often come across this situation when we are looking for jobs
The resume
Crazy interview
Received several offers
Don’t know how to turn down an offer
At this point, however, we have to make a choice between these offers and reject some of them.
Turning down an offer is also tricky, and a polite refusal is a sign of mature wisdom rather than avoidance.
So how should we politely decline an offer?
Make sure you really don’t want the offer
Before turning down an offer, first make sure you really don’t want the job.
If you like the job but are not satisfied with some of the company’s conditions (such as the salary or benefits), you should talk to the company first and state your opinion in the process rather than writing a rejection letter.
Generally speaking, after you express enthusiasm for the job, if the company is happy with you, a request for a salary increase is more likely to materialize.
- Note: One thing to make clear is that once you say no, you have almost no chance of getting the job. So before turning down an offer, make sure you know if you really don’t want the job.
2. Decline an offer by letter
Once you’ve made sure that you really don’t want a job offer, writing a letter is a better way to decline an offer. It not only avoids awkward interviews, but also allows you to clearly state your attitude.
And writing a polite rejection letter can also help you maintain a good relationship with the employer who might make you a better offer in the future.
- Note: Don’t delay sending the rejection letter, the sooner the better, don’t delay others’ subsequent recruitment work. If you really don’t want to work for them, and you procrastinate in sending a rejection letter, it could make them angry and possibly hurt your career.
How to write a rejection letter
1. Say thank you in a polite and appropriate way
The first thing you should do is express your sincere gratitude to the person who made you an offer. Be sure to let him know that you appreciate the opportunity and that you respect their company and the person.
2. Reasons for rejecting the offer
You don’t need to be very specific about why you turned down the offer, but you don’t need to be vague either. It’s okay to be specific about why you turned down an offer, such as “I accepted another offer,” or “this job offer is great, but it doesn’t fit with my career goals.”
Note: Keep your explanation simple. And you should never include anything derogatory about the company, such as: I had a bad working environment for the company, or I was unsure about the company’s future and profitability.
Here are a few common situations:
1) You don’t think this job is right for you, but you love the company
You can write that you are impressed with the company but the job is not right for you, and in the meantime, you can mention the job you would like to do.
For example, if the job only involves coding, you are not very interested in it, and the job you want to do is technology management. You can state in your rejection letter that the job is not right for you and that you are more interested in a position in technical management, thus showing that you want to work in technical management. If you’re lucky, you may be considered for a technical management position, or you may be considered for a future job that fits your needs.
2) If you don’t like the company
Even if you don’t like the company’s culture, leadership, products, services, etc., be grateful for the opportunity. And when you write a rejection letter, don’t express any dissatisfaction in the letter, because you may have future interactions with the company or people there.
3) If you are unhappy with your salary
In a situation where you’ve already discussed the offer and haven’t been able to raise it, in addition to expressing gratitude, you can reiterate your enthusiasm for the job and state that you were forced to turn down the offer because of the salary.
Perhaps the employer will read your letter and reconsider your request for a raise.
3. Looking forward to future cooperation
After you’ve thanked the person and given a firm and honest explanation of why you said no, it’s a smart move to offer the idea of a long-term relationship.
While you have no plans to work for this company right now, it might appeal to you in the future, so why not maintain a positive relationship and leave some room for future collaboration?
4. Your contact information
Even if the employer has your information on file, include your contact information in the rejection letter because it shows that you’re sincere about future cooperation. This is especially important if the reason for the rejection involves a request for, say, a raise.
Not only will this little detail make your HR more productive, it will also make them think better of you.
- Note: Make sure your rejection letter is properly formatted and free of typos and grammar errors.
4. Examples of rejection (for reference only)
Example 1:
Dear Mr. / Madam XX,
Thank you for offering me the position of XXX in XX company. It was really difficult to make this decision, but after careful consideration, I have accepted an offer from another company.
I really appreciate your taking the time to interview me.
I’m sorry for the inconvenience brought to your work.
If conditions permit in the future, we sincerely hope to have the opportunity to cooperate again.
Thank you again! Thank you for giving me the opportunity!
(Your name, email address, telephone number)
A signature
The date of
Example 2:
Dear Mr. / Madam XX,
Thank you very much for offering me the opportunity to work in XX company. After careful consideration, I cannot accept the position. The job appeals to me, but it doesn’t fit well with my ultimate career goals.
Once again! Thank you for offering me this job opportunity!
I hope we can keep in touch. If there is an opportunity in the future, I hope to establish closer contact with your company. I’m really sorry this time. Please understand. Thank you!
I am deeply sorry for the trouble and inconvenience caused to you.
(Your name, email address, telephone number)
A signature
The date of
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